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How to Write A Resignation Letter In The UAE With Sample

Apr 26, 2024 | Featured Posts

Crafting a resignation letter sample UAE style requires adherence to local employment laws and a tone of professionalism. As you prepare to leave your position, it’s crucial to communicate your intentions clearly and respectfully to ensure a smooth transition. Whether you’re moving on for personal growth, a career shift, or other opportunities, your resignation letter serves as a formal notice and a reflection of your professional conduct.

We will guide you through the necessary components of writing a professional resignation letter in the UAE, providing a sample to ensure you address all key elements while maintaining a positive tone and relationship with your employer.

Sample Of A Resignation Letter In The UAE

[Your Full Name]

[Your Address]

[City, Postal Code]

[Email Address]

[Phone Number]

[SPACE]

[SPACE]

[Date]

[SPACE]

[SPACE]

[Employer’s Name]

[Company Name]

[Company Address]

[City, Postal Code]

[SPACE]

[SPACE]

Dear [Employer’s Name],

[SPACE]

I am writing to formally announce my resignation from my position at [Company Name], effective [Last Working Day, considering a 30-day notice period]. This decision was made after careful consideration and is driven by [briefly state reason—personal or professional growth, career shift, or other opportunities].

Over the years, I have deeply valued the opportunities for professional development and personal growth that my position name [Company Name] has provided me. My time here has been truly rewarding and educational. I am grateful for the encouragement and support in achieving my career objectives.

Understanding the importance of a smooth transition, I am committed to helping hand over my responsibilities as efficiently as possible. I am prepared to work with you to ensure that all my duties are up to date and to train other team members or my successor to take over my responsibilities effectively.

I appreciate the professional relationship we have developed during my tenure and hope it will continue even after I leave the company. I am looking forward to staying in touch and am eager to see how [Company Name] evolves in the future.

Please let me know how I can help during the transition process. I hope to make this change as seamless as possible for the team and the management. Thank you again for the opportunity to be a part of [Company Name].

I am looking forward to your understanding and wish the company continued success.

[SPACE]

Warm regards,

[SPACE]

[Your Signature (if sending a hard copy)]

[Your Typed Name]

The Resignation Process In The UAE

Legal Framework for Resignation in UAE

In the UAE, when you’re ready to resign, you’ve got to submit a written resignation letter. Your employer then has a month to get back to you. If they don’t make a decision or fail to respond within those thirty days, you’ll need to carry on with your job title duties as usual.

Federal Decree No. 33 of 2021, effective since January 2022, lays out the specifics for both local and expatriate workers. It says you’ve got to have a good reason for resigning and allows employers to delay your resignation if it’s a critical time for the company.

Notice Period and Final Settlement

You’re required to give a 30-day notice before you leave your workplace. During this time, your employment contract is still in play, and you’re entitled to your regular monthly salary. This notice period is key to sidestep any legal hiccups and can be shortened if you and your employer see eye to eye on it.

If the notice period is skipped, the party that messed up has to pay up. This “notice period allowance” is basically your one-month wage. If your employer ends the contract two weeks’ notice before, you get one unpaid day off each week during the notice period to scout for new jobs.

End-of-Service Benefits and Gratuity

When you leave your job, you’re in line for end-of-service benefits, including a gratuity based on how long you’ve been with the company. No gratuity for less than two weeks of a year’s work, though. For one to three years on the job, you get one-third of a 21-day gratuity pay for each year.

It’s two-thirds of the 21-day gratuity pay per year for three to five years of service. More than five years? You’re looking at the full 30-day gratuity pay for each year. Remember, your employer has to cover visa fees, and they can’t ask you to pay them back, even if you resign during probation.

Resignation in Limited vs Unlimited Contracts

The rules change depending on if you’re on a limited or unlimited contract. With limited contracts, the UAE Labour Law has specific rules for resigning. Bail without a solid reason before your contract’s up, and you might face a one-year employment ban, which stops any employer from hiring you during that time. It’s there to keep folks from jumping ship too early.

Unlimited contracts offer more wiggle room. You can resign with the right notice and won’t face a ban as long as you meet the legal requirements. If you’re in your probation period, you’ve got to give a 14-day notice. Skip that, and you could be looking at a labour ban.

No matter the contract type, you can walk out without notice if your employer doesn’t keep their end of the deal, gets physical, or interferes with your job duties without permission, as per Article 45 of the Labour Law.

Businessman Holding Box Of Belongings

Preparing to Write Your Resignation Letter

Reflecting on Reasons for Leaving

Deciding to leave a job is also a significant turning point in your professional career. It’s important to be clear about the reasons behind this change. Knowing your ‘ why ‘ is the first step, whether it’s due to a company’s new direction post-merger, a desire for a different work environment, or personal circumstances like family commitments.

This understanding helps you articulate your reasons in the resignation letter. It ensures your career path aligns with your long-term goals. Before you start your departure, take a moment to assess your job satisfaction and think about how a change might affect your future.

Planning Your Transition

Once you’ve decided to move on, it’s smart to approach the transition with a strategy. Job hunting can take up as much time as a part-time job, requiring a well-thought-out plan and consistent effort. To avoid burnout and maintain focus, manage your job search activities and make sure to take regular breaks from the process.

This way, you’ll be able to channel your energy effectively towards roles that fit your career ambitions and personal values.

Reviewing Contractual Obligations

Before drafting your formal resignation and letter, it is crucial to review your employment contract. It will outline key details about your role, pay, benefits, and termination terms. Understanding these provisions helps you comply with legal requirements and avoid potential financial liabilities. Your contract will also spell out your rights regarding working hours, leave, and any trial period conditions. Being informed about these is crucial as you plan to leave.

Scheduling a Meeting with HR

It’s professional to talk about your potential resignation with HR or your direct manager before making it official. This conversation is a chance to express concerns or discuss company career progression. The meeting is an opportunity to gather insights that might influence your decision or help with your next career move. When you’re ready to resign, do so in writing, clearly stating your last day or working day per your contract. This transparency is essential for a smooth transition and to maintain a positive relationship with your employer.

Components of a UAE Resignation Letter

Header with Contact Information

Begin your letter with a header containing your contact details. This section sample resignation letter should include your name, physical address, telephone number, and email. This ensures that you can be contacted easily for any matters that may arise post-departure.

Including your contact information is also a matter of convenience, ensuring that any final documents or dues reach you seamlessly.

Formal Salutation and Introduction

The next part of your letter should be a courteous greeting to your supervisor or the HR department. Proceed directly to the purpose of your correspondence, which is to notify them of your intention to leave the company. A straightforward approach from the outset avoids any misunderstandings.

Statement of Resignation and Last Working Day

Central to your resignation letter format is the actual resignation statement. Here, you should succinctly state your intent to depart and specify the date of your final day, adhering to the notice period required by your contract or local employment regulations.

This information is vital for the company to manage the transition and commence the search for a successor.

Expression of Gratitude

Expressing thanks for the time spent at the company is a gesture of goodwill. Highlighting particular experiences or successes can cast a favourable light on your tenure and emphasise your positive impact.

Such acknowledgements facilitate a favourable final impression and preserve valuable professional connections for future endeavours.

Offer to Assist with Transition

Proposing your assistance during the transition period demonstrates professionalism and a commitment to the company’s well-being even as you prepare to exit. You may suggest methods for transferring your responsibilities or training a new employee.

This proactive approach can greatly benefit your team and is likely to be valued by your superiors.

Closing Remarks and Signature

Conclude your letter with a courteous farewell, expressing hope for the company’s continued success. This fosters an amicable parting.

End with your signature to formalise and accept the document. A typed name will suffice for electronic submissions, while a handwritten signature is preferable for printed letters.

Retain a copy of the letter for your records. It serves as evidence of your notification and can be referenced if any questions arise regarding your formal resignation letter.

Exit Interview Form

Tips for a Smooth Departure

Conducting an Exit Interview Professionally

An exit interview is an opportunity for your employer to gain feedback that could improve the workplace and enhance staff retention. To facilitate a constructive conversation, consider having the interview in a neutral space and ensure that confidentiality is respected for any delicate matters. Prepare by reflecting on your experiences and formulating objective, structured feedback. A positive approach during this meeting can influence the company’s future policies and safeguard your professional standing.

Handover Process and Documentation

Organising a comprehensive handover is essential. Compile detailed records that describe current assignments, essential contacts, and other pertinent data that your replacement or team will require. Initiating this early allows your colleagues ample time to assimilate the details. Your diligence in this process can positively affect your commitment and meticulousness.

Maintaining Professional Relationships

Your conduct during the resignation process can have lasting effects on your career. Engage respectfully with your peers and leadership, expressing gratitude for the experiences gained. Upholding positive relations and adhering to company protocols can help you avoid damaging your reputation. Continuing to network with past colleagues can open doors to many new job prospects. At the same time, negative partings may result in unfavourable references that hinder future opportunities.

Updating CV and Preparing for Future Opportunities

Take the opportunity to refresh your CV with recent skills and achievements. Reflect on the beneficial aspects of your position and how they have contributed to your professional development. This preparation is not only for prospective job applications but also for articulating your competencies in future interviews.

Ensure your decision to leave is definitive, as indecision can be detrimental. A well-crafted resignation letter and a constructive demeanour during your departure can foster a lasting positive image. Remaining committed and efficient up to your departure demonstrates a commendable work ethic that can lead to favourable recommendations.

Wrapping Up: Resignation Letter Sample UAE

Crafting your resignation letter with the right blend of essential elements of professionalism and courtesy sets a positive tone for your departure. It reinforces your reputation in the UAE’s dynamic job market. By following the guidance provided and adhering to UAE’s legalities, your resignation letter will serve as a testament to your integrity and respect for professional protocols.

Take a moment to review your letter for clarity and tone before sending it, ensuring that it truly reflects your intentions and maintains the bridges you’ve built. As you close this chapter in your career, do so with the assurance that you’ve laid the groundwork for future successes. Whether it’s time to hunt for new growth opportunities or embark on a different adventure, move forward confidently, equipped with the knowledge you’ve gained from this process.

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